Section B. PURPOSE

1 The purpose of this Association is to promote the mutual

interests of Ontario Special Constables, uphold the honour of our

profession and strive to elevate the standards for Special

Constables.

2 All activities of this Association must be directed toward this

purpose.

ARTICLE II. MEMBERSHIP

Section A. REQUIREMENTS (Appendix A Membership application)

Membership Information

1. Individual Member: $ 60.00 Per year or $3.50 bi-weekly.

2. Organization Membership: $ as per Table per year. 1 Vote per member

Organization memberships will be based on your

member base the following is a scale in which to follow to

identify your yearly payable amount.

Amount of Members Yearly Membership

Fee

Not fixed.

3. Associate Membership: $ 50.00 per year or $5 bi-weekly.

4. Member Definition:

A current Special Constable in Ontario (Peace Officer) employed

in Ontario. The member shall be in good standing with their

employer.

5. Organization Definition:

A group of 5 or more members represented by either a collective

or a labour trade union. In good standing with the employer.

6. Associate Definition:

A retired Special Constable or current Peace officer ( Police) not

employed as a special constable in good standing with their

previous or current employment.

Section B. Rights of Members

1 All members are eligible to attend all meetings and events of this

Association.

2 If a fee is charged to attend a particular event, the membership

will establish a fee scale for voting members, non-voting

members, and others as appropriate.

Amount of Members Yearly Membership

Fee

Section C. WITHDRAWAL OF MEMBERSHIP

1 Members may have their membership withdrawn for failure to

adhere to the requirements for membership as stated above.

2 A simple majority vote of the quorum of membership at a

regular or special meeting shall be sufficient to withdraw

membership.

3 Members to be voted upon in this regard will be notified of the

intention to do so in writing at least one week prior to the

meeting at which the vote will be taken.

ARTICLE III. OFFICERS

Section A. OFFICER TITLES

President

Vice President

Treasurer

Secretary

Membership Director

Social Media Director

Government Affairs Liaison Director

Merchandising Director

Wellness Director

Section B. DUTIES

1 The President will chair all meetings of OSCA and will call

special meetings as needed. The President will vote on OSCA

matters only in case of a tie.

2 The Vice President will stand in for the president when the

President in unavailable.

3 Treasurer will report on the financial transactions of OSCA.

4 The Secretary will take, record, and file meetings minutes and

maintain those records.

5 Membership Coordinator will ensure to keep accurate

membership records and notify members of renewals. Forward

all membership renewals to the Treasurer.

6 Social Media Officer will control all social media outlets and

portray the association in good light with the approval of the

executive members.

7 Government Affairs Liaison will work in conjunction with the

President and Vice President to arrange meetings with various

levels of government and liaise between the association and any

external business.

Section C. REQUIREMENTS FOR RUNNING FOR AND HOLDING

OFFICE

1 All officers and candidates for office must be a current Special

Constable in Ontario (Peace Officer) employed in Ontario. The

member shall be in good standing with their employer.

2 All officers must be paid members of OSCA

Section D. NOMINATIONS AND ELECTIONS

1 Nominations for all offices will be taken via an online vote or

during a regular annual meeting of members.

2 Any member may nominate any other member, including himself

or herself.

3 Elections will be held at the annual meeting of that year of term

expiry of the officer.

4 Nominations may also be made during the election meeting

itself, prior to closing off nominations and taking the vote.

5 A simple majority vote of the quorum present at that meeting will

be sufficient to elect an officer. If there are more than two

candidates and no candidate receives a majority, there will be a

run-off vote between the top two vote recipients in the general

meeting.

Section E. REMOVAL FROM OFFICE

1 Officers may be removed from office for failure to perform duties

or for violation of membership clause.

2 Officers to be voted upon in this regard will be notified of the

intention to do so in writing at least one week prior to the

meeting at which the vote will be taken.

3 A two-thirds majority of quorum present at a regularly scheduled

meeting shall be sufficient for removal from office.

4 Any officer may resign by submitting a letter to the President.

The President may resign by submitting a letter to the Vice

President.

Section F. TERMS OF OFFICE AND VACANCIES

1 The term of office shall be for 5 years.

2 Should a vacancy in office occur, there will be another

nomination procedure and election for the vacant office.

3 In the meantime, the Vice President will assume the duties of the

President, the Secretary will assume the duties of the Vice

President and Treasurer will assume the duties of the Secretary

should those offices be vacant.

ARTICLE IV. MEETINGS

Section A. Regular meetings will be held 3 times a calendar year.

Section B. Special meetings may be called by any combination of the

officers. Notice of special meetings must be communicated to all

members at least 72 hours in advance of the meeting.

Section C. To conduct business at any meeting, 5 members of voting

membership must be present to form quorum.

ARTICLE V. BY-LAWS AND AMENDMENTS

Section A. BY-LAWS

1 By-laws can be added to this constitution by a simple majority

vote of the entire membership at a regular meeting of OSCA.

2 This constitution takes precedence over any and all by-laws.

3 Federal and Provincial laws take precedence over constitution

and any and all by-laws.

Section B. AMENDMENTS

1 This constitution can be amended by a two-thirds vote of the

entire membership at a regular meeting of OSCA.

2 Notification of such a motion must be made to members at least

one meeting in advance of the one in which the actual vote is

taken.

3 All amendments shall be in accordance with the purpose of this

association in mind.

ARTICLE IX. FINANCIAL MATTERS

Section A. RESPONSIBILITES

1 All financial transactions shall be approved by two officers.

2 Any member shall have the right to audit and see the financials

of OSCA

Download the PDF version of the signed OSCA Constitution 2019

PRIVACY POLICY

The following is the privacy policy for the specialconstables.ca web site. In this policy, the Ontario Special Constable Association (also referred to as “OSCA” within this document) describe what personal information we collect on our site, how we use it, and your options regarding information we may collect about you. You may contact us at web-administrator@specialconstables.ca

Information Collected from All Visitors

While you are browsing the specialconstables.ca web site, anonymous information will be gathered in our computer system log files. We use this information to administer our site and learn, for example, which areas of our Site are the most popular and which may be having performance problems.

Collection of Your Personal Information

We will ask you when we need information that personally identifies you (personal information) or allows us to contact you. Personal information collected by OSCA will usually be limited to name and e-mail address.

Use of Your Personal Information

We use your personal information for the following purposes:

1) To send information to you that you may have requested, e.g. newsletters, answers to questions .

2) To allow you access to limited-entry areas of our site as appropriate.

3) To provide to Corporations/Companies upon request only for the purpose of member benefits. Name, email and/or member numbers only will be shared. Declining to allow this upon sign up/renewal or in any other way will result in limited to no access to member benefits for that member.

Control of Your Personal Information

Personal information collected from the specialconstables.ca website will be stored within secured databases. OSCA shall not sell, loan, or rent any personal information that we collect to any other organization.

We may disclose personal information about you to other companies or people only when:

1) We have your authorization to do so;

2) We respond to court orders or some other legal process.

Access to Your Personal Information

Web site users may access any personal information that we have collected about them by making a request to the email address provided at the beginning of this document. Users can correct discrepancies, update records with new information, or have personal information removed from our database(s) by sending a message to the same email address.

How Can I Verify My Information?

You can check your information to verify, update, or correct it, and to have any obsolete information removed.

Use of Cookies

Some of our web pages utilize “cookies.” A “cookie” is a small text file that may be used, for example, to collect information about web site activity. Popular browsers allow you to control cookies, including whether or not to accept them and how to remove them. Additionally, you can set most browsers to notify you if you receive a cookie, or you can choose to block cookies with your browser.

No user identifiable information is stored in any cookies we use. You may reject or delete the specialconstables.ca cookie at any time. Information about viewing and/or deleting cookies will typically be included in your browser’s help documentation.

Security of Your Personal Information

OSCA is committed to protecting the security of your personal information. To help protect this information from unauthorized access, use or disclosure we use a variety of security technologies and procedures. The personal information you provide is stored in computer servers with limited access that are located in a controlled facility. If we transmit sensitive information over the Internet, we will protect it through the use of encryption (e.g. SSL).

Links to Other Web Sites

Our Web Site may contain links to other web sites or Internet resources. When you click on one of those links you are contacting another web site or Internet resource. OSCA has no responsibility or liability for or control over those other web sites or Internet resources or their collection, use, and disclosure of your personal information.

We encourage you to read the privacy policies of those other sites to learn how they collect and use information about you.

Updates to This Policy

If we make significant changes to our data handling practices a prominent notice will be posted on our web site and, we will make efforts to notify our active members in other reasonable ways that may include an administrative email or other notice. If the change involves the use of your personally identifiable information, the notice will contain instructions on how you can opt-out of such use. This privacy policy will be governed by the laws of Canada and the Province of Ontario.